Remote Bilingual Project Coordinator for Real Estate Company

Work From Anywhere in LATAM

Work Schedule: Eastern Time | 9:00 AM – 5:00 PM EST (Monday–Friday)

About Pearl Talent

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About the Client

A fast-growing real estate investment firm specializing in residential property flips and rental portfolio management is hiring a Construction Project Coordinator to own procurement, budget tracking, and vendor coordination across multiple active projects.

The company operates with a lean, ~20-person team across several markets and is currently in its busiest season, juggling dozens of concurrent renovation and flip projects. Leadership values proactive, self-directed operators who can build and maintain systems without close oversight.

About the Role

Day-to-day, the Coordinator manages material procurement from vendors like Lowe's and Home Depot, tracks and reconciles invoices and purchase orders across multiple active projects, and maintains real-time budget records in Google Sheets and the company's CRM. The role also includes phone-based coordination with contractors, subcontractors, and vendors, plus keeping compliance documentation — W9s, insurance certificates, permits — current and organized.

Success means leadership no longer has to chase down budget status or missing paperwork: projects stay on track, costs stay visible, and the Coordinator proactively flags issues before they become problems.

Core Responsibilities

Procurement & Vendor Coordination

• Order construction materials from vendors based on project specs and crew requests
• Track and reconcile invoices, receipts, and purchase orders across multiple active projects
• Coordinate delivery schedules to ensure materials arrive on time for project milestones
• Set up new vendors on ACH payment systems and maintain payment schedules

Budget Tracking & Financial Admin

• Maintain real-time budget tracking in Google Sheets for all active projects
• Tag transactions to the correct projects and flag cost overruns before they escalate
• Support month-end budget reconciliation and reporting
• Track and document receipts for on-site crew expenses

CRM & Project Documentation

• Input project details, contractor info, and job specs into the company's CRM system
• Maintain organized records for contracts, permits, and compliance documents
• Collect and file W9s, insurance certificates, and permit documentation for subcontractors
• Support permit acquisition and submission for new projects

Contractor & Crew Communication

• Collect onboarding paperwork from subcontractors and vendors
• Relay project updates, schedule changes, and material arrival info to crews
• Assist with contractor prospecting and vetting as bandwidth allows

Requirements

Must-Have

• 2+ years of experience in a construction, remodeling, or roofing industry admin, coordination, or project support role
• Hands-on experience with material procurement and vendor ordering (e.g., Lowe's, Home Depot, specialty suppliers)
• Experience tracking and reconciling invoices, purchase orders, and budgets across multiple concurrent projects
• Proficiency in Google Sheets for real-time budget and project tracking
• Experience with a CRM or project management platform (Podio or comparable)
• B2+ English (CEFR) for coordination with US-based leadership and internal teams

Nice-to-Have

• Experience with Hover, Roofr, or CubiCasa (or similar measurement/estimation tools)
• Bilingual proficiency in Spanish for coordinating with Spanish-speaking subcontractors and crews
• Prior experience in real estate flipping or residential renovation project support
• Experience with permit acquisition and compliance documentation
• Familiarity with QuickBooks, Bill.com, or similar construction accounting platforms

Benefits

• Competitive Salary: Based on experience and skills

• Remote Work: Fully remote—work from anywhere
• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals worldwide

Our Recruitment Process

1. Application
2. Screening
3. Skills Assessment
4. Topgrading Interview
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

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