International Administrative Coordinator

International Administrative Coordinator TARGET TALENT GROUP

Position Objective

Ensure the efficient coordination of the local office’s administrative operations and serve as the primary liaison between the organization, its international executives, and corporate teams abroad. The role is responsible for facilitating effective communication, providing appropriate support to expatriate employees, coordinating international travel, and ensuring proper follow-up on local administrative and financial processes.

Key Responsibilities

1. International Coordination and Liaison

• Serve as the primary local point of contact for international executives, corporate teams, and employees based abroad.

• Facilitate communication and coordination between the local office and the organization’s various international departments and business units.

• Follow up on requests, requirements, initiatives, and projects originating from the international corporate structure.

• Coordinate meetings, communications, and activities involving teams across different countries.

2. Bilingual Communication

• Draft, review, and translate official communications, reports, presentations, and operational updates in both English and Spanish.

• Ensure professional, clear, and consistent communication between the local office and international teams.

• Provide language support during meetings, communications, and processes requiring bilingual interaction.

• Maintain corporate documentation properly organized, accurate, and up to date.

3. Expatriate Support and International Mobility

• Coordinate logistics related to international travel for executives and employees.

• Manage and follow up on documentation related to visas, permits, and local residency processes.

• Coordinate the onboarding and logistical integration of foreign employees assigned to the country.

• Serve as the local point of support for expatriates throughout relocation, settlement, and integration processes.

• Maintain effective communication with vendors, service providers, government agencies, and other entities involved in international mobility processes.

4. Administration and Financial Management

• Manage and monitor the budget allocated to the local office.

• Maintain accurate and up-to-date administrative controls and financial records.

• Prepare reports and updates regarding expenses and budget execution as required.

Required Profile

Education: Bachelor’s degree in Business Administration, International Business, International Relations, Accounting, Human Resources Management, or a related field.

Experience: 3–5 years of experience in administrative coordination, operations, executive support, international relations, or office management roles, preferably within multinational companies or organizations with international corporate structures.

Languages: Advanced proficiency in both English and Spanish, written and spoken. A minimum C1 level of English is recommended due to the high level of interaction with international executives and corporate teams.

Technical Knowledge

• Office administration and coordination.

• Budget management and expense control.

• International corporate travel coordination.

• Basic payroll and invoicing processes.

• Document and records management.

• Immigration processes and expatriate documentation.

• Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.

• Preparation of bilingual corporate reports, presentations, and communications.

Key Competencies

• Effective bilingual communication.

• Planning and organizational skills.

• Strong attention to detail.

• Cross-cultural coordination and communication skills.

• Confidentiality and proper handling of sensitive information.

• Proactivity and ability to work independently.

• Problem-solving skills.

• Service-oriented mindset.

• Negotiation and follow-up skills.

• Adaptability and ability to manage multiple priorities effectively.

Benefits

• Competitive salary based on experience and level of responsibility.

• Learning and professional development opportunities.

• Inclusive, collaborative, and results-oriented work environment.

• Participation in international projects and initiatives.

• Job stability and exposure to talent management best practices.

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